Process to Certify NGO's
Process to Certify NGO's
We value the trust and faith donors have placed in us while making a donation. To ensure that we live up to their faith, we have a stringent selection process for the NGOs profiled on our site. The process ensures that their donation reaches the right people and is utilised judiciously.
Objective of the selection
Since the selection process is based on an entirely objective set of criteria, no person can influence the selection. The process is methodical and every organisation has to clear each step to be finally profiled on our site. Organisations that meet all the criteria get listed with us.
Please note that, incase indicated otherwise, it is mandatory for your organization to fulfil all criteria. If we find, at any time during the listing process, that your organization does not fulfil our criteria we will not be able to list you on our website.
A. Criteria that NGO must be adhering to before being listed with DoAram
- The NGO is registered (as a Trust/ Society/ Sec 25 Company), helps to identify laws/rules applicable including existence.
- The NGO has a valid 12A, this ensure that is a charitable organization.
- The NGO files IT & FCRA returns (if applicable) every year. The NGO files returns with the Charity Commissioner or Registrar of Societies (if applicable). To identify all financial regulations of the land are complied with
- Following documents has to be provided at the time of registration: Incorporation Document, PAN Card Copy, 80G Registration Certificate, 12A Registration Certificate, Bank Account Information
B. Program Information
- The NGO has a vision statement which drives the organization, like stating the goals clearly, capable of measuring its performance to ensure activities and goals are in line with its own abjectives.
- The NGO maintain verifiable and up to date electronic or physical current record of beneficiaries during visit and the organisation has a plan for the year.
- The NGO has to be in operation for a minimum of 1 year from the date of registration. It actually carries out programmes on the ground, and is not an intermediary, as they are liable to submit the feedback reports for DoAram funds been utilized.
- The NGO is unbiased in carrying out the activities of the organisation. For e.g. beneficiary selection, employee recruitment, etc. Thus, ensure the benefit is going to people in real need irrespective of gender and etc.
- The NGO has a Statutory Governing Body, of at least 2 members which ensures compliance with applicable laws and regulations. These people legally accountable for the actions of the NGO and that no decision are unilateral.
- The NGO agrees to let DoAram display, on its website, the name, age, gender, occupation, and position of all its Board Members. So that donors know the profile of people governing the NGO and can ascertain the impact of the same.
- Not more than 1/3rd of your Governing Body members are related to each other for unbiased view and takes decisions in the best interests of the organization.
- Not more than half the Governing Body Members are regularly paid. If careers of Board members are dependent on the NGO, it may affect their decisions. Can pay a sitting fee of Rs. 3,000/- per meeting.
- If the Chairperson of the Governing Body of the organization is related to any other Board member then he/she will not be remunerated.
D. Organization Policies
- The NGO has a HR Policy (applicable for organizations with more than 30 employees) and all paid staff are issued a letter of contract/ appointment including their entitlments, rights & duties.
- The NGO has a written Policy for Purchase or Sale of Assets / Investments approved by the Governing Body (applicable only to organizations with assets/investments greater than Rs. 50 lacs) to ensure core assets and resouces are well managed in its best interest.
- There are no material transactions involving conflict of interest between a board / staff member and the organization, unless specifically approved in a board meeting where the concerned member doesn't vote. Thus, ensures decisions made are to maximize public good.
- The NGO's accounts are audited every year and these signed audited statements will be shared with DoAram: Balance Sheet / Income & Expenditure / Statutory Auditors’ Report / Schedules / Notes on Account specifying how income/ expenditure are recognized.